Apologies:
J Emmanual, M Emsley, B Child

Matters arising:
County men's sessions up and running on the first Tuesday of the month

Mark had asked if anyone was interested in a coaching course but now that he is leaving he will not being doing this. If people are interested let Pat know as she may be prepared to set this up.

J Raffel showed a Suffolk Sporting leaflet WWW.Suffolksport.com that had general coaching course (Not volleyball specific). He said he would scan this and send it out to B Childs to include the information on the Web site.

 

 

Club Secretaries to check whether anyone within there clubs would like a coaching course and inform P Lambert

J Raffel to scan leaflet and send to B Childs for inclusion on Web Site.

League and Cup Updates
Matches appear to being played except for Slammers who have not played any matches so far.

A query over handicap had highlighted an error made by P Lambert on the 1st Round. Slammer given a handicap of -10 when they should have been given -12. Decision taken by the committee is that 1st round result was not affected, so left to stand but handicap has been corrected in the 2nd Round.

2nd Round of the Cup/Plate draw delayed due to Stowmarket V ACE match which could not be played. ACE has forfeited the match to Stowmarket. Orwell V Slammers not played until the 7th January 2004. Cup/Plate 2nd Round drawn by the committee at the meeting.

 

P Lambert to contact Slammers and find out if there are any problems.

P Lambert to send out an explanation and apology to Slammers.

P Lambert to send out Cup/Plate draw results ASAP. Sent 14/01/04

Finances
Highpoint have not paid for this season's entry fee yet.

Youth development fund £119.72
Deposit account £368.75
Current account £ 944.90 after removal of expenses

Finance fine to cover Area Cup entries and Cup Finals Day

P Lambert to contact Highpoint to chase payment.

J Raffel to move some funds from Current to Deposit.

Cup Finals Day
Venue: Discussed and Stowmarket Leisure Centre was picked as first choice as being most central.

Date and Time:Sunday 13 June 2004 2:00pm to 7:00pm.

Costs: Hall hire £30 per hour approx. 2:00pm to 6:00pm. Family room Hire £10 per hour approx. 5:30 to 7:00pm.

 

Trophies: Need to be returned by the mid May. Two trophies for MVP Div 1 and 2 required and need engraving.

Medals: As per last year 10 medals for winners of Cup and Plate and runners up. (40 Medals) Engraving to be same as last year

Publicity: Early as possible Suffolk Diary on the Radio, Bury Free Press etc.

 

 

Raffle: As per usual

 

 

P Lambert to book and check on charges. Now done.

 

 

 

 

Ipswich Please ensure Trophies back to Committee by Mid May.

P Lambert to contact R Hughes to see if he can arrange Medals and MVP plus engraving.

R Hughes to contact newspapers. V Villatte has a contact at Bury Free Press. Radio Suffolk needs to get information in early to ensure aired at correct time.

Clubs all expected to supply a raffle prize to be with committee by Mid May

County:
Men's up and running. Training 1st Tuesday of the month at Debenham. Team to be entered into the Area Cup. Payment for men request of the Committee, decision this year that Committee will pay, but £10 per person to be recovered from all players except coach.

Ladies will have £5 per player to be recovered if they play as they paid half the previous season 2001/02 when the men didn't. This was decided to allow things to be equaled up.

Status of Ladies not known as M Emsley was leaving.Session for the Ladies to be Tuesday 27 January the last Tuesday of the Month thereafter.

Money to be collected from Men and Ladies up front but repaid to any not selected.

 

P Lambert to talk to G Corilano to see if he is interested in taking this over. Yes he is and would appear to be sufficient number of ladies interested.

EVA Reponses
EVA registration: Web site of registered clubs now updated - But according to site on 6th Nov and again 12 January 2004 - Highpoint , Bury and Slammers are still not registered. (could be that EVA web site is still wrong ) Pat has indication that Bury and Slammers have affiliated but as Highpoint still owe money for SVA Entry then the EVA was probably outstanding as well. Public Liability cover not quite the issue with Highpoint as all matched played at the prison and they should be covered.

2. EVA insurance (attached is certificate) £5 million cover!

3. EVA reduced registration fee - EVA did not respond to my suggestion of an 'associate member' fee for cup teams only, despite several emails (P Saunders only got response from first 2 points only, so assume they are just ignoring problem of it being too expensive for 'novice' clubs).

P Lambert to chase Highpoint regarding this.P Saunders to recheck and chase EVA regarding Web site.

 

P Saunders to chase EVA again.

P Lambert to get Junior Development equipment from M Emsley. Club Secretaries to see if anyone in clubs interested in this position on the committee.

Clubs please supply information to B Child and pass this information to Club members. P Lambert and J Raffel to supply records they hold.
P Lambert will send updates to site in future.